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To the Presenters of the 2021 Kyoto Mechademia Conference: “Ecologies”

We are happy to announce the dates of the 2020 Kyoto Mechademia Conference: “Ecologies” that was canceled in 2020 due to Covid-19. Although the pandemic is still with us, we have decided to forge ahead with a full online version to be presented on June 5-6, 2021, with asynchronous presentations, synchronous Q+As and Keynote presentations by Thomas Lamarre and Tenjin Hidetaka.

Since we had around 100 presenters accepted in that 2020 conference, we have decided to have you record your presentations and set up asynchronous access to the various panels and presentations over a period of time preceding the actual synchronous meetings on June 5-6. This allows the possibility for everyone to potentially see all the presentations from their own widely spaced time zones. To accomplish this task, we are presenting the following process:

  1. Upon receiving this message that contains the entire conference titles and presenters, please confirm your intention to record your presentation as listed, including the information requested on the following.

If the form was not filled out by February 21st, we will presume that you are no longer presenting at the conference.

  • If you are going to present, please be prepared to record your presentation using Zoom or some other recording software and send it to us by May 15, 2021. Once we have a confirmation of all the participants, we will be sending around further information on how to send us your video recording.  After the deadline of May 15th, we cannot accept any more submissions.

Shortly after this submission date, asynchronous access to the panels and presentations will be launched.

On June 5 through June 6, each of the panels will be scheduled for a synchronous Q+A session as part of the conference. Keynotes will be divided for presentation each day.

We would also like to note that, despite the fact that we are going totally online for this conference, we will still have to charge our standard admissions fee. Contrary to popular belief, running a virtual conference is actually substantially more expensive for us than running our normal conference at the Kyoto International Manga Museum. We have made every effort to keep the price the same as every year, but please understand that our current margins are quite thin. We appreciate your understanding and continued support on this matter.

While a virtual conference may not be the format we are all used to, this method of allowing registrants to wander through the various panels asynchronously, will be akin to the wandering around the conference hotel, coffee in hand, going from panel to panel, picking the particular presentations you wish to see. Further, it will allow participants to view presentations that may have been held simultaneously under the standard format and advanced viewing will provide a good amount of time for everyone to submit questions for valuable discussion. 

Then, we will all be in the June 5-6th synchronous Q+A meetings you wish to interact with, and to come together as a community to hear Thomas Lamarre and Tenjin Hidetaka speak. This does not supplant the wonderful weekends of meeting new friends, catching up with old friends, going out to restaurants and bars in nighttime Kyoto; but it will at least facilitate us having contact with each other and our current work!

More details and directions to be forthcoming.

And to think about better times to come in 2023!

Sincerely,

Mechademia Asia Conference Steering Committee

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